WELCOME TO DOCLANDS
If your film has been accepted to screen at DocLands, you will find information designed to help you navigate the Festival process on this page.
Joni Cooper, Director of Programming — [email protected]
Kelly Clement, Programmer — [email protected]
Ken Jacobson, Programmer – [email protected]
Sterling Hedgpeth, Programming Manager – [email protected]
Jesse Dubus, Print Traffic/Media Manager — [email protected]
For more detailed marketing info, visit doclands.com/marketing
Acceptable formats for exhibition are 35mm and DCP ONLY. The filmmaker is responsible for any format transfers, although we are happy to provide information for various resources and technical support that may assist Festival participants to create Festival-quality DCPs. Please inquire if you’d like to take advantage of this information.
- Filmmakers are responsible for providing an exhibition quality DCP. You must error-check your print for sound and image quality before shipping. Please make sure all technical information is correct on the confirmation form and that the print sent for exhibition matches the format listed. We schedule our program based on this information and exhibition formats have a direct impact on screening venues.
- Feature-length entries receiving a theatrical release, TV broadcast, DVD release or screening at other San Francisco Bay Area festivals and venues prior to OR within one month following DocLand’s dates may not be eligible for participation in the Festival (exceptions are made under special circumstances). Please contact our office if you agree to any other screenings in the Bay Area before or directly following DocLands.
- DocLands does not pay rental / screening fees. Rather, our resources are invested in the presentation and marketing of your work. Films may subsequently be considered for a theatrical run at our year-round venue, the Christopher B. Smith Rafael Film Center.
- Films may be scheduled to screen multiple times.
- Once a film has been confirmed, it may not be withdrawn
GUIDELINES FOR COMPLETING THE CONFIRMATION FORM
- The information and materials we have requested are essential as they will be used in our schedule and website as well as for promotion and publicity. Please fill out the ENTIRE online confirmation form and confirm that all information is accurate.
- Please indicate any restrictions you may have close to or during the Festival dates. If your film is scheduled at other festivals around the same time as DocLands, we’ll coordinate schedules and shipping.
- BOOKMARK THIS SITE… it will serve as your resource for all things DocLands: Print Traffic, Travel & Hospitality, Marketing, Festival FAQs, DocLands laurels and staff contacts, and other important information. Any updates will be posted here.
Thank you in advance for filling out the confirmation form completely and returning it within 48 hours. We’re excited to include your film in the Festival, and we look forward to celebrating your achievement at our inaugural event.
We know you want to effectively promote your film and play to packed houses – we’d love to help!
Providing your most complete press materials in a timely fashion helps us help you.
CLICK HERE to view the DocLands Marketing Guide
Please note that all marketing materials are due on March 13!
DocLands Official Selection laurels may be downloaded HERE
PRINT TRAFFIC GUIDELINES
- All films must be on DCP or 35mm.
- All feature filmmakers are asked to provide a Blu-Ray backup copy in addition to their DCP. Please contact Joni Cooper ([email protected]) if this is a problem.
- All short filmmakers are asked to provide a Blu-Ray or ProRes or similar digital file backup copy in addition to their DCP. Please contact Sterling Hedgpeth ([email protected]) if this is a problem.
- Deadline for DCP delivery is April 12th, in the DocLands offices unless by alternate arrangement.
- We will pay for DCP return shipment only, unless by prior arrangement.
Simple DCP is the DocLands DCP partner.
Here is their rate sheet (our partnership provides 20% off to any DocLands filmmaker): https://www.simpledcp.com/doclands2020
Working with Simple DCP will also automatically integrate your exhibition copy into our print traffic pipeline.
Feel free to email them with any questions: [email protected].
Please mail your DCP to:
DocLands Film Festival
California Film Institute
1001 Lootens Place, Suite 220
San Rafael, CA 94901
Please direct any shipping and formatting questions to him: [email protected]
If you don’t think you can provide or afford a DCP copy of your film, please contact Sterling Hedgpeth immediately: [email protected]
Thanks so much for your cooperation.
TICKETS AND BADGES
How many badges will I receive?
We provide up to two (2) badges per film upon request. Guest Services will ask for your badge information within their Festival Overview email.
What privileges does my badge allow?
- On the day of, or the day before any Festival screening, each guest badge allows for ONE (1) ticket per regularly-priced show from a Festival box office (per availability). A hard ticket is required for entry to all screenings.
- Access to opening and closing events
- Additional filmmaker events to be announced soon!
How do I receive my Festival credentials?
If you’re staying at a Festival sponsored hotel, your credentials, complimentary tickets, and a hard copy of your Festival itinerary will be waiting for you at the front desk of the hotel. You will receive an electronic copy of your itinerary 3 days prior to your arrival.
If you’re a local filmmaker, or are staying at a non-sponsored hotel, your Festival credentials can be picked up April 30 – May 3 at:
DocLands Guest Services
Christopher B. Smith Rafael Film Center
1118 Fourth St, San Rafael, CA 94901
IMPORTANT: If you don’t anticipate using ALL of your comps for one (or more) shows, please inform your Guest Services rep so we can sell them. This helps us fill all seats at your screenings! If you plan to watch your film, your seat will be taken from those comps.
You may purchase additional tickets per availability at the discounted filmmaker rate of $12.50 each.
Tickets go on sale to the general public April 3rd; we recommend buying them in advance.
TRANSPORTATION AND ACCOMMODATIONS
What type of travel / lodging benefits are provided?
In general, travel assistance and accommodations are offered as available to select feature-length filmmakers. Shorts filmmakers are not guaranteed travel or housing assistance, though may be waitlisted for complimentary housing after feature filmmakers’ needs have been met.
What are my ground transportation options?
DocLands occupies two theater venues in beautiful Marin County, 15 minutes to San Francisco, 20 minutes from Berkeley, and 35 minutes to Napa Valley. In order to enjoy everything this area has to offer, we strongly recommend renting a vehicle or using Uber during your stay.
If you prefer not to rent a vehicle, we suggest the following:
To/from SFO: Use the Marin Airporter. Guest Services will inform you if they can provide shuttle fare assistance (in the form of a voucher). More information on these vouchers will be made available on the ‘How to Festival’ email you will receive from Guest Services. To/from the Oakland Airport we suggest using Marin Door to Door.
We provide rides from official Festival hotels to your first screenings and back. In-town transportation will be arranged with your Guest Services contact. Otherwise, we recommend using Uber or Lyft.
THEATERS & BOX OFFICES
The DocLands Documentary Film Festival occupies two theater venues in beautiful Marin County — getting around and seeing our gorgeous scenery is part of the Festival experience!
CHRISTOPHER B. SMITH RAFAEL FILM CENTER
1118 Fourth St, San Rafael
25 Throckmorton Ave, Mill Valley
Box offices are located at both theater venues and will open 60 min. before the first show of the day until 15 min. after the start of the last show.
What if I want to do a sound / image check before my screening?
Please schedule this by emailing your guest services rep. These happen at the beginning of the day only, before Festival operations start. We require at least 48 hours notice.
How early should I arrive at my screening?
Arrive 30 minutes prior to your screening and check in with the film programmer introducing your film.
Will I have reserved seats at my screening?
Yes, reserved seats will be available at the first screening of your film. The number of reserved seats matches the number of first screening comped tickets. Ask theater staff if you need assistance.
How are intros and Q&As conducted?
Typically programmers give a brief 5-minute introduction before the film which filmmakers are welcome to join, but this is optional. After the film, the programmer will introduce and invite you to the stage for a 15-20 minute Q&A. Let us know prior to the Festival if you have other cast / crew in attendance whom you would like to participate and we will do our best to accommodate that request.
I am a short filmmaker and my film is playing directly before a feature. How does this work?
Our programmers will have an extended introduction with you before your short screens. After the feature screens, the Q&A will be specifically with the feature filmmaker only. The two films will run back-to-back without a break.